FAQ

Elk View Lodge FAQ’s

General Lodge Questions

What do we need to bring?

We provide bedding, hot tub towels, bath towels, hand and face towels, and hand soap as well as all kitchen amenities (including paper towel, dish soap and dish cloths) you may require. There are laundry facilities with laundry soap onsite and are free for guest use. We also provide propane for the BBQ. You will need to bring any food and drink as well as personal shampoos and toiletries. Don’t forget your bathing suit for the spectacular roof-top hot tub!

How far is the lodge from downtown Fernie?
It takes 6 minutes to drive to downtown Fernie from the lodge.
How far is the lodge from Fernie Alpine Resort?
It takes 14 minutes to drive from the lodge to the Ski Hill
Do we need a special vehicle to access the lodge in the winter months (November-April)?
Yes, because of the steepness of the driveway and one sharp corner you will need a 4-wheel
drive vehicle to access the lodge. We do our best to maintain the driveway, by plowing, and
putting down salt and gravel.
Is there an in-house speaker system to play music?
We do have a PA System with 2 large speakers which is available to rent during your stay for
$150. Please let us know if you would like us to add this to your invoice.
What is the layout of the bedroom and bathrooms?
There are 9 bedrooms and 11 bathrooms. There is one each Male and Female public bathroom
on the ground floor.
1 bedroom on the ground floor (wheelchair accessible):
Cedar Room – 2 Queens, adjoining 4-piece bathroom.
5 bedrooms on the 1st floor:
Elk View Room – 1 King, 2 Queen, large 5-piece en-suite bathroom, two private balconies.
Alpine View Room – 1 King, 4-piece en-suite bathroom, private balcony.
Pine Room – 2 Queens and 1 Queen in loft, 4 piece en-suite bathroom.
Spruce Room – 1 Queen, 1 Twin and 1 Queen in loft, 4-piece en-suite bathroom.
Birch Room – 2 Queens and 2 Twins in loft, 4-piece en-suite bathroom.
3 bedrooms on the lower level:
Bedroom 1 – 1 Queen, 1 Double, 1 Bunk Bed with Double below and Single above, 3-piece ensuite
bathroom.
Bedroom 2 – 2 Queen Beds, 4-piece adjacent bathroom.
Bedroom 3 – 1 King Bed, 4-piece adjacent bathroom.
Elk View Lodge FAQ’s
Are you flexible with check in and check out times?
Yes, we can be flexible as long as there are no other guests checking out the day you arrive, or
checking in the day you leave. We would be able to give you a good idea if a flexible check in or
check out time is available on the week of your arrival. If you would like to guarantee an early
check in or late check out (more than 2 hours), we can block those days for you up to 1 month
in advance for a charge of $50 per hour.
Do we have to maintain the hot tub during our stay?
Please let management know immediately if the hot tub becomes dirty, cloudy or discolored
during your stay or if you notice the chlorine dispenser is running low. We will be happy to send
our cleaners up to make sure the hot tub remains in good condition for guest use. Additional
charges may apply if excessive cleaning is necessary. To avoid extra charges please take care to
avoid eating or drinking in the hot tub and showering before each use.
Will someone come in to clean or change towels during our stay?
No, all guests are issued their own bath, hand and face towels and there is a basket full of extra
hot tub towels for guest use. The laundry facilities are free of charge and are there for guest use
at any time during your stay. There is also cleaning supplies available at the lodge such as a
mop, broom, vacuum, and kitchen and bathroom cleaning products. Please use the garbage
and recycling bags provided and empty any overflow garbage into the bins provided.
How should we leave the lodge on check out?
Please clean any dishes and ensure the kitchen has been cleaned and any food or drink
removed. If you have moved any furniture during your stay, please move it back to the original
location. If the floors are very sticky and messy please use the mop provided to clean any
problem areas. Please inform your guests that the last guest to leave is responsible for insuring
all exterior doors are locked.
Are there any noise restrictions?
To respect our neighbors, we ask that any music being played outside is moved inside by 8pm.
Any music being played inside the premises should be turned down to reasonable level at
11pm. Hot tub hours are from 7am to midnight.
Do we need to purchase a Special Occasion Liquor Licence?
If you are hiring a catering company to supply, serve and sell liquor, that company must have
the necessary license to do so, please confirm with your caterers that they have the required
license.
If you are not hiring a company to sell liquor, and you are renting out the entire lodge for your
event and there will be no other guests or public access – aside from the wedding guests and
Elk View Lodge FAQ’s
service providers [such as DJs, photographers, caterers, marriage commissioner] – then the
lodge is regarded as your ‘private residence’ for the duration of your stay. As such, no licence
can or will be issued by the LCLB and you are not permitted to sell liquor at your event, only
serve liquor. You may hire a server, or a company, to assist with serving liquor they must have a
valid ‘Serving It Right’ certification.
To assist with recouping the costs of your wedding expenses we suggest setting up a donation
jar. This jar must be away from the liquor service area and on a separate table from where the
liquor is being served and cannot state that it is for liquor. Please be advised that even though
you are not legally required to obtain a license, you may be responsible for the duty of care of
your guests and ensuring minors are not served liquor (see below).
 Duty of Care
– If you serve alcohol to someone who becomes impaired as a result, you may be held
legally liable for that person’s subsequent behaviour.
– You must protect patrons at your event and others from harm that may be associated
with the activity of drinking. This includes harm which may occur on the premises of
your event, as well as harm which may occur after the patron has left the premises.
 Minors
– Minors (under age 19) are generally allowed, but may not drink — or serve — liquor,
or sell drink tickets.
– Your servers must ask to see two pieces of identification if they believe the person
ordering a drink is underage.
Wedding Questions
What is included in the rental price of the lodge?
The rental price of the lodge includes the use of the entire lodge, facilities and grounds. The
Lodge is a do-it-yourself wedding venue. Any catering or equipment rental fees are not included
and will be billed 30 days prior to your stay at Elk View Lodge.
When does the Event Fee apply and what does it cover?
The event fee applies if you are NOT using our in-house caterer, Cooks Catering S&P as they
cover this cost for you when you are using their services. The event fee covers the use of the
kitchen, tables, chairs, table linens, napkins, glassware, plates, and cutlery on your wedding day. If you
are using Cooks Catering S&P, these items are included in their rate.
Elk View Lodge FAQ’s
What colour and style at the table linens and napkins?
They are restaurant standard, high quality, plain white nylon. All guests are responsible for
ironing their own table linens and napkins.
How much is the Event Fee?
$150 + $5 per person attending the reception (covered by Cooks Catering S&P is you are using
them).
What is the maximum capacity for a wedding at Elk View Lodge?
Our maximum capacity for a reception at the lodge is 120 guests. There is room for 100 guests
to be seated in the ceremony room, with standing room behind for 20 and a central aisle for
the bridal party.
What if we postpone our wedding or want to cancel?
The 50% deposit paid upon booking is 100% non-refundable. At the discretion of the owner,
you may use the deposit for a future available date for your wedding or use it for a family
vacation on another available date, as long as Elk View Lodge is able to find a replacement
booking for your cancelled dates.
Where do most guests have the dancefloor?
Many of our wedding guests have had the dancefloor in the lounge by the fireplace or in the
main dining area. Some have even had it in the upstairs ceremony space.
Can we put a tent up on the lawn?
Unfortunately, due to the location of the septic field, we cannot put large tents on the lawn.
But thankfully, we have a beautiful indoor ceremony space for our Wedding Guests to use in
not so ideal weather!
Do you have benches available for an outdoor ceremony?
Yes, we have 6 benches available for your use during an outdoor ceremony.
What are the dimensions of the tables?
Rectangular “Head Table” – 12 ft. x 3 ft. Small rectangular 6 ft. x 3.5 ft. Outside deck rectangular
12 ft. x 5 ft., 12x round tables 5 ft. diameter & 15 ft. circumference (seats 8). 4x round tables 6
ft. diameter (seats 10). Outside deck round 4 ft. diameter. All are 30 inch high.
What is the length of the banister on the outside deck?
204 ft.
What is the area of the rooftop deck?
15 ft. wide by 27 ft. long. The hot tub takes up 82 inches by 86 inches of space.
Elk View Lodge FAQ’s
Elk View Lodge FAQ’s
What are the dimensions of the frames opening between the living room and the dining
room?
Length – 95¼ inch. Height – 70½ inch.
What is the length of the fireplace mantel in the living room?
9 ft. 3 inch upper. 10 ft. 10 inch lower.
What do we need to bring for the bar?
If you are hiring a server to serve liquor only, you will need to bring your own liquor as well as
ice, ice buckets, coolers, garnishes, mixes and extra plastic ware for the bar. If you are hiring a
company to sell and serve liquor, please contact them to find out what they need you to bring.
How many champagne flutes do you have?
100
What are the dimension of your buffet tables?
2x 8 ft. table. 1x 6 ft. table.
Is there an in-house speaker system to play music?
We have a PA System with 2 large speakers which is available to rent during your stay for $150.
Please let us know if you would like us to add this to your invoice.
What size is your projector screen?
The height on the screen is adjustable and the width is approximately 6 ft.
If I have more than 40 guests, where can I recommend the overflow guests stay?
We have a great relationship with the Park Place lodge in the heart of Fernie, but only a 7-
minute drive away from the Lodge. Just tell them you are having a wedding at Elk View Lodge
and make a group booking for your overflow guests, they will offer you a 20% discount off any
of their available room types. Please contact Scott Gilmet at scottg@igsco.ca or 250.423.6008
x26 for more information.
How will I get my guests to and from the Lodge on my wedding day?
There is a fantastic shuttle company in Fernie called Mountain High Shuttles, which have shuttle
buses of various sizes to suit your needs. Please contact them at 250-423-5008 or
info@mountainhighshutle.com or check out their website at
http://mountainhighshuttle.com/fernie-charter-service for more information. They can even
get the guests up the driveway during the winter months using one of their smaller shuttle
buses. Please note that a 4×4 vehicle is required for the steep driveway to the lodge during the
winter months (November-April).
Elk View Lodge FAQ’s
There is also a taxi company in Fernie. Please contact Kootenay Taxi at 250-423-4408 for more
information.
Are you flexible with check in and check out times?
Yes, with prior approval we can be flexible as long as there are no other guests checking out the
day you arrive, or checking in the day you leave. We would be able to give you a good idea if a
flexible check in or check out time is available on the week of your arrival. If you would like to
guarantee an early check in or late check out (more than 2 hours), we can block those days for
you up to 1 month in advance for a charge of $50 per hour (subject to availability).
Can I charge a rate to each room, couple or family for staying in the lodge for our wedding?
Yes, you would choose the rate per room, couple or family and we could help by taking
individual payments on your behalf, or you could take payments separately from your guests.
We cannot issue individual invoices to each of your guests, if we did we would be classified as a
hotel, and your rental would be subject to additional taxes. You will be responsible for paying
the remaining amount owing.
Who will move furniture, set up tables, and move chairs for the ceremony and reception?
The Lodge is a ‘do-it-yourself’ wedding venue; therefore, either yourself and/or your guests do
the set up and moving of furniture.
Will someone come in to clean or change towels during our stay?
No, all guests are issued their own bath, hand and face towels and there is a basket full of extra
hot tub towels for guest use. The laundry facilities are free of charge and are there for guest use
at any time during your stay. There is also cleaning supplies available at the lodge such as a
mop, broom, vacuum, and kitchen and bathroom cleaning products. Please use the garbage
and recycling bags provided and empty any overflow garbage into the bins provided. If any of
the table linens have been stained, please leave them to soak in water.
How should we leave the lodge on check out?
Please clean any dishes and ensure the kitchen has been cleaned and any food or drink
removed. If you have moved any furniture during your stay, please move it back to the original
location. If the floors are very sticky and messy please use the mop provided to clean any
problem areas. Please inform your guests that the last guest to leave is responsible for insuring
all exterior doors are locked.

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Testimonial

Carrie Wilson

"My daughter's wedding was simply magical. The Lodge is beautiful and the wedding party, parents and a few guests were able to stay in comfort in the exquisite rooms."

Jessica Bird

"What a magical place to get married with the ski hill behind us! We loved every minute of our special weekend and the hot tub on the roof was so awesome!"

Krystal Davis

"It is such a beautiful lodge with a great layout and amazing views! Best place for a small wedding!"

Fraser Harland

"All in all, we simply couldn't have been happier. You get the whole lodge to yourself which allowed us to comfortably have 30 people staying there and 80 people for the ceremony and reception. Our guests loved it."

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